In attendance:
✓ Len Flack (P)
✓ Diana Flack (S)
✓ Shawn Hunt (T)
✓ Helene Murdock
✓ Sue Ellen Deion
✓ George Hawver
✓ Mary Louise Hunt
✓ Terry Ingersoll

Diana Flack read the meeting minutes from September 21, 2017. Helene Murdock made a motion to accept as read. George Hawver seconded. Motion was carried.

Reports
Treasurer
Shawn Hunt gave the treasurer’s report (see attached). He and Mary Louise have worked many hours on simplifying the report. We very much appreciate their efforts! Len made a motion to accept the report as given. Sue Ellen seconded. Motion was carried.

Director
Mary Louise Hunt (Acting Director) gave the director’s report (see attached). There was also a discussion about Helene coming in to do a Christmas Card workshop on December 2nd. Sue Ellen made a motion to accept the report as given. Diana seconded. Motion was carried.

Unfinished Business
None.

New Business
Formal Documentation of Mary Louise Hunt as Acting Director
We did not formally vote to appoint Mary Louise as Acting Director in our previous meeting. Sue Ellen makes the motion to appoint Mary Louise as acting director, starting October 1st. George seconded. Motion was carried.

New Trustee Candidate: Jennifer Ambrose
We will need to revisit this in a month or two.

Trustee Officer Roles
We need a Vice President as Pat Hunt has stepped down. After discussion about expectations of trustees the lack of legible bylaws, we have decided to leave the VP spot open for now.

Revised Library Handbook
Mary Louise and Len have been working on updating our Handbook. There was discussion about the new Volunteer Policy and other policies that did not reflect what was common to the library. Helene made the motion that we accept all the changes (New Handbook attached). George seconded. Motion was carried.

2018 Holiday Schedule
As per the Handbook changes, we will now be open on Veteran’s Day.
2018 Finance Committee Members
Our President (Len Flack), Treasurer (Shawn Hunt), Director (Mary Louise Hunt), Secretary (Diana Flack) and Sue Ellen Deion will comprise the Financial Committee.

Executive Session
The Board of Trustees excused the public in order to discuss personnel concerns.

Public Meeting Resumed
All public was invited back to a resumed public meeting.

Other New Business
Sue Ellen made the motion to accept the newly laid out job descriptions. George seconded. Motion was carried.

George made the motion to require Shawn to continue receiving the treasurer stipend as well as his hourly technician pay. The board does not see this as “double dipping”, as was the concern. We are simply paying Shawn for work done in multiple roles. Helene seconded this motion. Motion was carried.

Len made the motion that we make Mary Louise DIRECTOR of the Sally Ploof Hunter Memorial Library with a pay raise of up to $18 an hour. She has done an amazing job in the past two weeks and we know she will continue to do amazing things for our library. George seconded this motion.

Adjournment
Sue Ellen motioned for adjournment. Helen seconded. Meeting was closed at 8:27 PM.