Sally Ploof Hunter Memorial Library
Board of Trustees Meeting Agenda
August 23, 2022 4:45 pm
I. Administrative
a. Attendance: Lori Ames, Sue Ellen Deion, Andrew Lonsbary, George Hawver, Mary Louise Hunt, Shawn Hunt, Terry Ingersoll, Colleen Bowers
b. Called meeting to order at 4:45 pm
c. Period for Public Expression – NONE
II. Reports
a. President’s Report – The president reported that all data work on the back room has been completed as originally planned. This was the last step in the Summer Construction work as planned.
b. Treasurer’s Report – The treasurer mentioned that there will be some items that will be going over their anticipated amounts this year. This is due to an increase in the price of items and the unplanned construction work during the summer.
The current budget comparison is located here.
The treasurer’s report was approved by Sue Ellen Deion and Seconded by George Hawver. All motioned in approval of the report.
c. Director’s Report – The director first discussed the possibility of Black River Elementary having an autumn visit to the library, due to the success of the Spring visit before the end of the last school year. She also discussed the pros and cons of having the event.:
Pros:
* Children and adults are introduced into the library.
* Families came in after the field trips and signed up for cards as well.
Cons:
* Getting the books back will be difficult, as many children do not realize they need to return these books to our library and will hold them for a long time. We will ask for help from the school in September about reaching those whom have not returned their books from last school year and any that may occur if this event were to happen.
Possible solutions for the problems discussed included only allowing the children to check out paperback books and possibly creating a larger receipt that can be inserted into the book.
A full proposal for the field trips can be seen here.
The director then discussed some upcoming events that the library will be doing which include:
* September 1- Open House at Black River Elementary
* September 14- Getting to Know Your Community Event on Fort Drum.
* September 18-24th- Banned Book Week
* Saturdays in October- Sewing class being run by Sharon Blankman
* October 24th- Fall Bingo/Bouncy House
* October 31st- Halloween
The director also mentioned that the Senior group that meets on Thursdays are continuing to meet in the community room each week and will for the immediate future.
d. Friends of the Library (FOL) Report– There was not much to report as this was the first time for the FOL Report. Colleen asked if the library could help share the FOL information with all the patrons of the library. Colleen also mentioned she had her first sign up and anticipates more if she works the upcoming events with the director.
III. New Business
- Funding Letter to Black River Village– Due to the fear of funds being cut, the library has crafted a letter to the Village of Black River addressing their previous concerns. A copy of the letter can be viewed here.
- Early Bird Auction– After the success of the Month of Raffles last year, the library has decided to do the auction again. The assistant director, who will be taking charge of this event, discussed some of the next steps that the library will need to go through before the auction can begin. This auction will be from November 1st to November 21st.
IV. Old Business
- After action report on Summer Construction work– During the summer the library had decided to use the money that was being returned as a retention from the previous Construction Grant to improve some items at the library. The assistant director presented a report that listed everything that was done and their cost. It is determined that the work was $14,716.39. The library received $13,561.00 from the Construction Grant which means that the library only had to pay $1,155.39 for all the work that was done. A full rundown of the work can be seen here.
V. Adjournment: Motion: George Hawver Second: Sue Ellen Deion.
Meeting Ended at 5:37PM
