White background, black text Sally Ploof Hunter Memorial Library The connection point of choice for our community's information, entertainment and social needs. Image: Round seal includes library name and basic image of female holding a book.

Board of Trustees Meeting- January 30 2024

I.             Administrative 

a.   Attendance: 

           Andrew Lonsbary, Lorie Ames, George Hawver, Mary Louise Hunt, Courtney Belloff-Barker, Shawn Hunt, Delores Strife, Sue Ellen Deion
b.   Called meeting to order at 4:45 pm 

c.   Period for Public Expression – 

II.           Reports 

a.     President’s Report – none

b.     Treasurer’s Report – 

  • Need to focus more on fundraising this year
  • Over on books in 2023 – went with a new book company instead of Amazon and we will get a discount on books
  • Motion to accept:  SueEllen  Seconded:  George

c. Programming Director’s Report –

  • Take Your Child to the Library Day:  February 3 – all day (Terry will man the fort)
  • Easter Programming: March 23 – 10:00-11:00 @ the Library, Easter Egg Hunt outside (put on by the Legion) afterwards
  • Sensory Bunny: March 23 – 2:00 @ the Library – Encompass Rec makes all the arrangements
  • Summer Reading Program:  Adventure Themed!!!  There will be a camp-out at the Library!!!  Committee will be formed
  • Tug Hill Commission/Nature – collaboration with Evans Mills Library – February 21st @ 10:30
  • LEGOs on the 4th – March 4th @ 5:00 – Encompass Recreation – Making GOO bags (Need Volunteers to Help)
  • Teen Programs – Teen Magic the Gathering, Teen Dungeons and Dragons – Stewart’s Grant – submitted on 1/30/24 for the grant
  • Friends of the Library:  How can we get more members so we can have committees and groups to help organize groups?

d. Director’s Report – 

  • Almost everything has decreased from the year before (won’t see real trends until 2025)
  • Decline in check outs may be due to Kindle/”device” reading

III.         New Business

  1. Approval of Job Description for new hire (Clerk)
  • Post on the NCLS website, Facebook page, The Workplace
  1. Approval of Tax Cap
  • Our letter says that we are going over the Tax Cap by a certain amount – it gets sent into the school with what we are asking for
  • Approval:  Motioned by Sue Ellen  Seconded by Lorie
  1. Care Packs/Prescription Disposal Kits/Narcan Station
  • Grant from the NCLS for Care Packs – people can come in and ask for a care pack if they need one – no questions asked
  • Prescription Disposal Packs – people can come in and ask for a prescription disposal pack if they need it
  • Narcan Station is now available at the library if needed (it will be behind the desk)
  1. Dumpster and Hiring of Temp Help in the Basement 
  • We will get a Dumpster over April break
  • Will need some muscles to help carry up and down the stairs

IV.         Old Business

  1. Solar Eclipse Event
  • The park has been reserved for the day for the eclipse party
    • Sue Ellen wants Sunny Delight and Moon Pies 😉
  • 100 books for the kids
  • Glasses have come in
  • SciTec Center will be coming with a display – training for a class will be offered for the kids prior to the eclipse 
  1. System Wide Construction Grant Update
  • They will cover 74% so we have to pay $100 more
  • NCLS has started to install equipment – should have new computers in the library soon!

V. Adjournment: 5:39 pm

Motion:  GeorgeSecond:  Sue Ellen