White background, black text Sally Ploof Hunter Memorial Library The connection point of choice for our community's information, entertainment and social needs. Image: Round seal includes library name and basic image of female holding a book.

Board of Trustees Meeting January 21 2023

Sally Ploof Hunter Memorial Library

Board of Trustees Meeting Agenda

January 31 2023   4:30 pm

I.             Administrative

a.   Attendance: Kelly Coon Lori Ames  George Hawver
Sue Ellen Deion Andrew Lonsbary Mary Louise Hunt
Terry Ingersoll Shawn Hunt
b.   Called meeting to order at (4:45)pm
c.   Period for Public Expression – None

II.           Reports

a.     President’s Report – No Report

b.     Treasurer’s Report –

2022 Year Ending Report- The treasurer produced a report that stated exactly what the library spent and earned in the year 2022.

Budget 2023 Approval- Budget was presented for trustees to see.  Motion to approve: George Hawver Second: Kelly Coon.
Budget will be uploaded to the library’s website.

c.     Director’s Report –

The director informed everyone of the new process that the library does in order to obtain materials that are overdue.

The director also informed the board of new programs that will be starting soon which includes:
Sewing Classes
Quilting Classes starting in the spring
Possible Learning to Crochet Class in the spring

The Easter program has no official date yet because the library does not want to interfere with the Legion and their Egg Hunt they do every year.

Possible activities for February School Vacation would include possibly Candy Bar Bingo and Movie and Popcorn nights.

There was not enough interest in the Battle of the Books to start a team of readers.  A possible part of our summer program could include a program with Teens.

d.  Friends of the Library (FOL) Report

No report

III.         New Business

  1. Upcoming Programs
    1. LEGO Club
    2. Take Your Child to the Library Day 2023
    3. Storytime Starting
    4. Iditarod Sled Dog Program
    5. Summer Reading Program 2023 (All Together Now)
  2. Upcoming Book Sale Plans
    1. Director explained how she wanted the book sale to run, where we would be getting the books up and arranged, how the event will be advertised and some specific responsibilities the staff of the library will have.
  3. Door Handle Replacements Proposal from Capital Construction
    1. Capital gave us a proposal to switch out 5 door handles due to wear and tear over the years.  The board would like to see what a proposal with only 3 handles being changed would look like.
  4. Training for Polaris System
    1. Possible purchase of an iPad for use with new system
    2. Closing for morning of February 22nd

IV.         Old Business

  1. Cool Yule 2023 (Community Event) Results
    1. The director gave the final results of the Cool Yule event that was held in December.
  2. Online Auction Final Results
  3. Trustee Training Information Update
    1. Each trustee will need to complete one hour of training yearly.  NCLS will provide plenty of opportunities for this to be completed.

V. Adjournment: 6:05 Motion: George Hawver Second: Kelly Coon